HR Presents NEOGOV

Human Resources is excited to implement NEOGOV, a modern Human Capital Management (HCM) platform that will bring key HR functions into one connected system. From recruiting and onboarding to learning, performance, benefits, scheduling, timekeeping, and reporting, NEOGOV will help streamline processes, reduce manual work, and create a more consistent employee experience.

 

For employees, NEOGOV will make many HR tasks easier and more consistent. New hires will have a smoother onboarding experience with electronic forms, clear task lists, and access to important resources before their first day. Current employees will have easier access to training, performance reviews, benefits information, and other HR services.

Managers will have better tools to support hiring and employee development, while Human Resources will be able to reduce manual work, improve accuracy, and provide better support.

As more NEOGOV tools are introduced, employees can expect a more connected HR experience designed to make it easier to find information, complete tasks, and get the support they need throughout their career with Manatee County.

For more information on this project you can reach out to hr@mymanatee.org. 

IMPLEMENTATION UPDATES

This month, the NEOGOV implementation continued to advance, with significant progress in coordinating the Finance Enterprise integration, preparing for Time & Attendance configuration, and advancing the Onboard and Attract implementations. NEOGOV, Central Square, and Manatee County held productive working sessions to refine integration requirements, clarify development responsibilities, and review the updated Statement of Work needed to support the remaining interface development. The technical teams are paying significant attention toward the Pay Assignment interface and other customized Finance Enterprise requirements.

• Continued coordination between NEOGOV, Central Square, and Manatee County to refine the Finance Enterprise integration strategy and establish the technical resources needed to support development.
• Advanced development discussions for the Pay Assignment interface.
• Reviewed customized Finance Enterprise file requirements and continued follow-up with Central Square regarding templates and specifications needed for development.
• Conducted a collaborative review of the updated Central Square Statement of Work and advanced the process for establishing the remaining integration work and project support.
• Began discussions regarding additional error-checking functionality for workflow triggers and identified employee master and QUICKPAY files as key inputs for continued development.
• Restarted Time & Attendance discovery activities, including review of previous discovery documentation, identification of policy changes, and assessment of remaining configuration requirements.
• Began Time & Attendance integration discussions related to time exports and the placement of applicable codes within the Finance Enterprise process.
• Continued final configuration and system review activities for Onboard, including resolution of remaining system questions and preparation for end-user training.
• Advanced Attract configuration and administrator training, covering notifications, custom fields, email templates, Virtual Recruiter, pipelines, tags, Engage, and Source functionality.
• Continued work on outstanding reporting requests and other supporting configuration items across the implementation.

What's Next

The next phase of the project will focus on converting July's integration planning into active development and testing. NEOGOV, Central Square, and Manatee County will continue working through the updated Statement of Work, confirm technical resources and development responsibilities, and advance the Pay Assignment and other required Finance Enterprise interfaces. The project team will also continue refining integration requirements, including workflow error checking, time export functionality, and any remaining customized file specifications.

In parallel, Time & Attendance will move further into configuration through targeted discovery sessions with Payroll, Benefits, and other stakeholders as needed. The Onboard workstream will focus on completing final system refinements and establishing the County's end-user training approach, while Attract will continue administrator training and configuration of recruiting tools and workflows. These activities will position the project for increased integration development, system validation, and production-readiness efforts in the coming months.

 

This month, the NEOGOV implementation continued to gain momentum with a strong focus on strengthening the integration between NEOGOV and Central Square. Following the successful full employee master upload into Core HR, project efforts shifted toward refining the Finance Enterprise integration strategy and ensuring both vendors are aligned on implementation priorities. Collaboration between NEOGOV, Central Square, and Manatee County increased as the teams worked together to establish a clear development roadmap for the remaining integration work. At the same time, the Onboard implementation progressed into its final configuration and validation phase, and the project officially kicked off the Attract implementation, expanding the focus to modernizing the County's recruiting and hiring processes.

Key Accomplishments

• Received documentation from Central Square outlining the required file templates and recommended order of development.
• Began a collaborative discussion between NEOGOV and Central Square to align implementation priorities and validate the integration approach.
• Continued progress on customized integrations, with development activities pending final clarification from Central Square regarding customized file templates.
• Completed the core configuration of the Onboard module, with E-Verify identified as the final remaining configuration item.
• Established the testing approach for forms, workflows, email notifications, and checklist functionality while confirming best practices for promotions, transfers, and internal position changes.
• Began Onboard administrator training planning, covering user roles, form management, checklist administration, reporting, and bulk actions.
• Officially launched the Attract implementation, initiating discovery and planning activities to configure the County's recruitment workflows, applicant experience, and hiring processes.

What's Next

The next phase of the project will focus on finalizing the integration roadmap between NEOGOV and Central Square, reviewing the revised Statement of Work with all stakeholders, and confirming the development sequence for the required interfaces. As responses are received from Central Square, the project team will continue advancing the customized Finance Enterprise integrations and refining the overall implementation timeline to support a successful Core HR rollout. In parallel, the Manatee County team will continue user acceptance testing in the Onboard module, begin administrator training, and start discovery and configuration activities for the Attract module while preparing all workstreams for production readiness.

 

This month marked continued progress across multiple NEOGOV implementation workstreams as the project transitioned from initial data conversion into training, integration, and solution design. Following the successful full employee upload into Core HR, the team focused on preparing for end-user training, advancing Central Square integration, and beginning deeper discussions around Benefits and Payroll. Collaboration between Manatee County and NEOGOV expanded with new implementation resources joining the project to support the next phase of Core HR, Benefits, and Payroll implementation. At the same time, the Onboard implementation advanced significantly as the team continued configuring forms, workflows, checklists, security, portals, and E-Verify integration to support a streamlined employee onboarding experience.

Key Accomplishments

• Continued planning for the upcoming Compensation/Salary product release.
• Advanced development and evaluation of the Central Square employee export file, including receipt and review of required data tables.
• Began planning for revised Core HR Go-Live and data synchronization timelines based on integration testing activities.
• Welcomed additional NEOGOV implementation resources to support the Core HR, Benefits, and Payroll implementation efforts.
• Conducted detailed discovery sessions around Benefits and Payroll, including retiree payment management, payroll processing, ACA considerations, and integration requirements.
• Identified future process flow documentation and auditing requirements to support security role design and implementation.
• Continued building and configuring the Onboard module, including:
• Configuring and validating onboarding forms, workflows, and field-level security.
• Developing pre-boarding, onboarding, and offboarding checklists with automated assignment logic based on position, department, and job requirements.
• Configuring portal content, manager visibility, task reminders, and E-Verify integration.
• Reviewing rehire processes, exit interviews, security settings, and offboarding workflows to ensure alignment with County business processes.
• Preparing the system for validation and user testing as configuration activities near completion.

What's Next

The team will continue validating the Central Square integration through employee master file testing while refining data mappings and preparing for production synchronization. Upcoming efforts include completing Security Roles and Analytics training, continuing Core HR configuration, defining business processes for Benefits and Payroll, and developing security profiles that align with departmental needs. The Onboard team will finalize checklist assignments, complete portal configuration, configure E-Verify and exit interview functionality, and transition into system validation and user acceptance testing. As the Compensation module approaches its anticipated August release, the project team will also begin preparing for compensation configuration and training while maintaining focus on an efficient Core HR Go-Live timeline.

 

The NEOGOV implementation reached another significant milestone this month with the successful completion of the full employee master upload into Core HR. Core HR training has been scheduled, and work has begun on the Central Square employee data file integration. The project team also collaborated with NEOGOV leadership to review data mapping requirements and identify the remaining configuration items needed to support a successful integration between the two systems. In parallel, the Onboard implementation continued to make steady progress through system configuration, including reviews of user roles, forms, security permissions, and workflows to ensure the onboarding experience aligns with human resources processes.

Key Accomplishments

• Successfully completed the full employee master upload into NEOGOV Core HR.
• Advanced the project into the Core HR training phase.
• Began work on the Central Square employee data file export and integration.
• Identified and documented data mapping requirements, including field formatting and hard-coded values requiring review.
• Established a collaborative review process between Manatee County and NEOGOV to validate data mappings specific to our environment.
• Initiated plans to generate a test employee file for integration testing.
• Continued configuring the Onboard module, including:
• Reviewing user roles and system navigation.
• Configuring and validating onboarding forms, field permissions, and security access.
• Confirming standard federal forms (I-9 and W-4) and County-specific HRIS forms.
• Beginning development of onboarding workflows and base checklists for new hires.
• Received updates on development efforts:
• Entity Switcher enhancements continue to progress, with additional updates to follow.
• Employee ID Generator remains on track for completion, with a demonstration planned once development is complete.

What's Next

Over the coming weeks, the team will review and validate the Central Square data mapping spreadsheet, conduct testing using a sample employee data file, and continue collaborating with NEOGOV to finalize integration requirements. Core HR training will prepare the project team for the next implementation phase, while Onboard configuration will continue with workflow testing, checklist development, portal content, and security validation. The County will also complete the remaining implementation workbook items to support final system configuration, while development continues on the Entity Switcher and Employee ID Generator enhancements to support future functionality.

 

This month marked another major milestone in the NEOGOV implementation as we successfully completed a full employee upload into Core HR. Discussions continued around the Benefits implementation timeline, recognizing the dependencies on Core HR and the need to align with the upcoming annual enrollment period. We also officially kicked off the Onboard implementation, beginning configuration activities with a fresh environment after legacy forms, checklists, and portal content were removed. The project team has started gathering the required workbook information to support Onboard configuration and ensure the system is tailored to human resources processes.

Key Accomplishments

• Successfully completed a full employee upload into NEOGOV Core HR.
• Officially began the Onboard implementation and configuration process.
• Prepared the Onboard environment by removing legacy forms, checklists, and portal content to provide a clean foundation for implementation.
• Confirmed the use of position codes without dashes and began validation of employee-position assignments.
• Identified the need for a comprehensive export of location codes, including descriptions and full address information, to support implementation.
• Began compiling pay range code information, including descriptions and minimum, midpoint, and maximum values.
• Reviewed the current Learn employee export process and identified the need to determine what file is currently being generated and transmitted.
• Continued implementation planning for the Benefits module, taking into consideration Core HR project timelines and annual enrollment scheduling.

What's Next

Over the next month, the team will continue validating employee and position data, finalize the required location and pay range information, and work with stakeholders to document the current Learn export process. We will continue gathering and submitting the information needed to complete the Onboard configuration workbooks, allowing the implementation team to begin configuring the system and validating requirements. These efforts will strengthen the Core HR foundation while ensuring the necessary data and integrations are in place to support the upcoming Benefits implementation and future project milestones.

 

The NEOGOV implementation continued to make steady progress this month as multiple workstreams advanced through discovery and planning. We successfully submitted the initial employee data file load, completed Benefits Discovery, and officially began discovery for the Onboarding implementation. Project teams also continued collaborating on Core HR planning, data requirements, and implementation timelines to keep the project moving forward.

Key Accomplishments

• Successfully provided the initial employee data file load to NEOGOV.
• Completed the Benefits Discovery phase.
• Officially kicked off Onboarding Discovery.
• Received an update on the Employee Auto-Numbering feature, including details on the numbering logic and plans for a future demonstration.
• Finalized and shared the County's payroll schedule to support implementation activities.
• Identified the need for a more detailed employee extract to populate the Core HR Data Workbook and continued coordination with IT on data requirements.
• Time & Attendance Discovery began, with the initial discovery sessions completed ahead of schedule and planning underway for the upcoming Work Rule Discovery phase.

What's Next

The team will continue working with to finalize the employee data extract required for Core HR, reviewing and validating the data, and prepare for the next phase of implementation. Upcoming efforts include scheduling a demonstration of the Employee Auto-Numbering functionality once it is available, beginning the Work Rule Discovery sessions for Time & Attendance, and continuing Onboarding Discovery while refining project timelines and preparing for the upcoming implementation milestones.

 

This month marked the beginning of the implementation planning phase as Human Resources and Information Technology partnered to lay the groundwork for a successful NEOGOV implementation. Joint planning sessions focused on understanding system touchpoints, identifying integration requirements, and establishing a collaborative approach to ensure data flows seamlessly between NEOGOV and the County's existing systems. At the same time, the HR team began preparing for upcoming discovery sessions by gathering documentation and information that will support system configuration and business process discussions.

Key Accomplishments

• Held collaborative planning meetings between Human Resources and Information Technology to map system integrations.
• Identified key integration touchpoints and began documenting data flow requirements.
• Established cross-functional collaboration to support implementation planning and future development efforts.
• Began gathering pre-discovery documentation to prepare for implementation workshops and requirements sessions.
• Organized existing business process information to support upcoming discovery and configuration activities.

What's Next

Over the next month, the project team will continue refining integration requirements, complete the collection of pre-discovery documentation, and begin formal discovery sessions with NEOGOV. These efforts will help validate business processes, define system requirements, and establish a strong foundation for configuration, integration development, and the overall implementation roadmap.

 

The NEOGOV implementation project has officially kicked off following the successful contract award. Our team has begun collaborating with NEOGOV to establish a shared understanding of the project's scope, with an emphasis on reviewing current system usage and identifying all required integrations between NEOGOV products. This foundational work will help ensure seamless implementation and position the project for long-term success.

Key Accomplishments

• Contract Awarded: The project has officially moved from procurement into implementation.
• Current State Review: Work is underway to document existing processes and ensure NEOGOV has a comprehensive understanding of current integrations and system usage.
• Implementation Visualization: NEOGOV developed a visual model that captures our current understanding of the project based on the RFP, Statement of Work (SOW), and sales process, providing a clear roadmap for discussions and planning.
• Future State Planning: Initial conversations have begun around the desired end goals of the implementation, including identifying integration options.
• Prioritization: The team has started defining the order of development to ensure implementation efforts are aligned with business priorities.

What's Next

Over the coming weeks, the team will continue refining integration requirements, validate the best technical approach for each connection, and finalize the implementation roadmap. With priorities established, development planning will begin, ensuring the highest-value integrations are delivered first and creating a structured path toward a successful NEOGOV implementation.

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